Courses Details
Course Overview

Organizations and procurement personnel in the purchasing and searching modes must carefully weigh up what is available and what benefits the organization can gain.  The market place offers good prices for bulk purchases and discounts for regular orders depending on the quantity and quality required.  The decisions involved take careful planning and research to find the most effective suppliers and maintain the relationship for mutual benefits.  This course is designed to help the participants understand how effective use of a purchasing & supply management systems, can give their organizations the best services and regular supply of what they need and want.  The course discusses business to business buying and the selection of preferred suppliers.  It features discussion groups to investigate utilization of creative tools and methods to be more effective, efficient and positively reduce costs involved.

Course Schedule
Target Audience
Personnel involved in purchasing
Course Prerequisites
Basic experience in store management
Expected Accomplishments
  • Use cost effective purchasing and supply procedures within the business environment 
  • Organize and manage effective purchasing and supply systems 
  • Know how to reduce costs without losing quality 
  • Select ‘Preferred Suppliers’ 
  • Liaising with departmental managers for organizational ‘needs’ and ‘wants’ 
  • Negotiate with vendors and secure the best deal (Win-Win terms)
Course Outline
Organizational needs and the changing role and technology
Responsibilities in the role of purchasing and supply 
Supplier expectations 
Review of department functions, methods and systems 
Department turnovers 
Make or buy decisions
Cost considerations-analysis process
  -Cost effective decisions
Quality & quantity decisions 
Organization communications & liaison 
Purchasing and supply planning – Techniques and systems
Blanket orders 
Bulk buying 
Lead time analysis – Advantages and disadvantages
Buying and supply agreements 
Tenders – Procedures and bidding
Transportation services
  -Service Level Agreements (SLA’s)
FOB terms 
C & F Terms 
CIF Terms 
Purchase and supply management
  -Planning methods
  -Basic steps
  Legal aspects of purchasing 
Basics of contract law 
International aspects 
Internet purchase and supply 
Preferred vendor system 
Problems associated with purchasing and supply and suggested remedies 
TQM in purchasing and supply chains 
 -Art & science
 -Negotiation distinct from bidding
 -Negotiations strategy
 -Win-Win situations